Votes your members trust
Electronic and paper voting for annual meetings, conventions, and board elections, managed by a credentialed parliamentarian.
A vote is only as good as the process behind it.
Disputed counts, slow balloting, and confused voters put results at risk.
Meeting Vote Pro, a service of Cavin Law, PLLC, gives your organization a secure platform, a tested process, and a parliamentarian who knows where votes go wrong.
What we handle
Electronic voting
Secret ballots, roll-call votes, weighted votes, and credentialed delegate voting on any phone or computer, with real-time participation tracking and exportable results.
Virtual and hybrid meetings
Electronic recognition, speaker queues, and floor management, coordinated with the chair.
Paper ballots and tellers
Serialized ballots, trained tellers, and a written tellers’ report for in-person elections.
Voter training
A step-by-step voting guide, a short walkthrough video of your actual ballot, and an optional live training session.
Parliamentarian on the floor
A credentialed parliamentarian advising the chair through every motion and vote.
How a vote runs
Step 1
Consult
We review your bylaws, voting needs, timeline, and voter list.
Step 2
Configure
We build the ballot, credential each voter, and send access by email, text, or mail.
Step 3
Test
We run the ballot with sample voters and rehearse with your chair and staff.
Step 4
Conduct
We monitor participation, send reminders, and close the vote on schedule.
Step 5
Report
We deliver a results report and audit export formatted for your minutes.
We run the vote, not just the software.
Most voting vendors hand you a platform. We manage the whole process, from ballot design to the results report, with a parliamentarian on every engagement.
Bylaws review? We do that too. Every engagement starts with a parliamentary review of your bylaws, so your voting method and thresholds are confirmed before the first ballot opens.
Credentials
Professional Registered ParliamentarianPRP
Certified Professional Parliamentarian-Teacher®CPP-T
Licensed attorneyOklahoma
Past President, American College of Parliamentary LawyersACPL
Questions
Are ballots secret?
Yes, when the vote requires it. Voter identity is kept separate from ballot choices.
Do members need an app?
No. Members vote through a secure link sent by email or text.
Can you handle weighted or delegate voting?
Yes. Each voter’s weight or credential is set before the ballot opens.
Do you support in-person and hybrid meetings?
Yes. In-person, absentee, and online votes are combined in one count where your rules permit.
How is pricing set?
Each engagement is quoted on meeting size, number of votes, and services needed.
Request a quote
Tell us about your meeting, and we will send a quote.
Meeting Vote Pro is a meeting-administration and parliamentary service of Cavin Law, PLLC. Its services, including parliamentary review of bylaws, are not legal services and should not be considered legal advice. Engaging Meeting Vote Pro does not create an attorney-client relationship. Legal advice is provided only under a separate written engagement with Cavin Law, PLLC.