Trusted, Secure, and Compliant Voting—Led by a Professional Parliamentarian
Cavin Law provides comprehensive meeting voting services for nonprofits, associations, boards, and deliberative bodies. Whether your meeting is virtual, hybrid, or in person, your voting process will be secure, compliant, and easy for members to navigate.
Why Choose Cavin Law?
- End-to-end management of your voting process—from ballot design to certified results
- Secure, anonymous, and auditable voting aligned with your governing documents
- Personalized service with a professional parliamentarian to ensure procedural integrity
- Flexible formats including elections, bylaw amendments, budgets, resolutions, and more
- Voter-friendly delivery options via email, SMS, print, or secure kiosk
How the Process Works
Step 1: Consultation and Ballot Setup
We begin with a kickoff session to review your bylaws, quorum requirements, and voting rules. Cavin Law will work with your team to develop a ballot that is legally sound and easy to understand, including motion language, officer listings, or ranked-choice configurations.
Step 2: Testing and Launch
We conduct a comprehensive system test with sample voters to ensure clarity and seamless delivery before launching the vote. We create and distribute notices via email, text, or printed mail, each containing individualized access credentials for every voter.
Step 3: Voting and Live Monitoring
We monitor participation rates and provide real-time updates. Optional reminders help reach quorum early. Hybrid models enable the integration of in-person, absentee, and online voting—all tracked simultaneously.
Step 4: Reporting and Certification
When voting closes, Cavin Law delivers certified results with a complete report, including audit logs, voter confirmations, and formatted documentation for minutes or state filings.
Voter Training and Personalized Demonstrations
An informed voter is an empowered voter. Every vote includes optional voter training tools tailored to your organization.
Custom Step-by-Step Voting Guide
Each member receives a branded instructional guide with clear instructions on:
- How to access their ballot securely
- How to verify their identity
- How to navigate ballot questions
- How to review and submit their vote
- How to receive and confirm a submission receipt
Personalized Video Demonstration
Cavin Law provides a private, custom walkthrough video for your organization. This 3–5 minute recording shows voters exactly how to:
- Log in using their unique access link
- Navigate your actual ballot interface
- Review, confirm, and submit their vote
You can access this video through a private link or view it embedded in your membership portal. You may also share it by email before the meeting.
Optional Live Voter Training
Need more hands-on support? Cavin Law offers a live, virtual training session before your vote starts. This 15–30 minute presentation addresses common questions, demonstrates the process in real-time, and helps reduce member confusion.
Service Options
Full-Service Management
We manage every step of your vote, from design to reporting. Ideal for large or high-stakes meetings.
Remote or Hybrid Voting
Combine remote and in-person voting for multi-site, convention, or delegate-based meetings.
Compliance Reviews and Certifications
Ensure your vote aligns with your rules and legal requirements. Cavin Law provides formal certification of vote results upon request.
On-Site Support and Oversight
For in-person or hybrid meetings, we can serve as on-site voting coordinator or independent election observer.
Perfect For
- Annual or special membership meetings
- Board elections and officer selections
- Bylaw amendments and constitutional changes
- Delegate conventions and caucuses
- Budget and financial approvals
- Faith-based or nonprofit governance votes
Get Started
If you’re planning a vote and need trusted professional support, let’s talk. Here’s how we begin:
- Schedule a discovery call to review your needs
- Receive a proposal with a sample ballot and training resources
- Launch your vote with confidence, transparency, and full support
For secure, impartial, and user-friendly meeting voting—guided by nationally credentialed professionals—contact Cavin Law today.